Student stories.
A team to tell them.

The audience and the brief

We made an encouragement film for the Class of 2025’s coming-of-age ceremony, shortly before the university entrance examinations. It was intended for final-year students, with teachers, school leaders and parents also attending the screening. The brief was to bring together students’ everyday school life and messages of support.

My contribution

My credited roles were producer and editorial reviewer. I worked on the production and reviewed the content as it developed. The film was a team project, with editing credited separately to the colleague named in the finished video.

How the team built the film

Outcome and reflection

The finished film was screened to final-year students, teachers, school leaders and parents, and published on Bilibili. Its recorded online reach was approximately 3,154 views.

The sports hall’s sound system and very wide screen needed different settings from an online release. For a future screening, I would check sound and framing in the venue before finalising the export.

The brief and my responsibility

The gala needed five-camera coverage for two venue screens and an online stream. Our student production team had to coordinate camera coverage, sound, programme graphics and the running order for both audiences.

As the overall on-site lead and live director, I coordinated the production with the arts team, backstage running-order team and supervising teachers. My responsibilities also included planning, crew scheduling, editing and review.

What I prepared

I reviewed earlier school-event recordings and larger gala workflows to plan camera coverage, graphics and transitions. I also prepared backup streaming options and emergency arrangements. The production plan covered the running order, crew responsibilities, holding screens and a separate delayed online output.

How we responded to problems

Outcome and learning

The prepared backup kept the programme on air while the main workflow was restored. We completed the broadcast and delivered the event recording that evening.

The experience reinforced the value of preparation: consistent settings, a tested backup and clear communication all matter during a live event. My responsibility as a lead was to consider those parts together.

Production setup

We created programme titles and lower thirds in Photoshop and vMix GT, with After Effects for transitions and closing credits. An Excel sheet supplied title information as the programme moved between performances.

The organisation and my responsibility

Trilobite TV at Fuzhou No. 3 High School had 50 to 60 members, with around 30 active contributors. I coordinated the station’s work with a deputy head and four team leaders, covering school news, sport, ceremonies, promotional films and live events.

I joined as a camera and post-production member in September 2023, took on day-to-day responsibility in May 2024 and was formally appointed Head in November 2024. My leadership responsibilities included recruiting and training members, planning projects and reviewing content.

Recruitment and training

I took part in recruitment and interviews, and led training in planning, storyboarding, editing and organising footage. The deputy head and relevant team leaders covered filming and technical operations.

Recruitment took place in September, followed by training for new members in the autumn and further departmental meetings and training in the spring.

How I organised the work

We used QQ for day-to-day communication. I kept key arrangements in Tencent Docs and spreadsheets, including schedules and responsibilities, so members could refer back to them after a conversation.

I developed project plans, worked on storyboards and delegated tasks to the relevant leaders when events or school commitments overlapped. This connected the preparation for a shoot with the work needed in post-production.

Editorial work and collaboration

I reviewed and revised scripts and school-news copy, wrote selected video scripts, and managed copy and publishing on QQ Space, also known as Qzone.

I worked with the sports, entertainment and societies departments, the arts team and Youth League supervising teachers to coordinate event plans, schedules and approvals with our production work.

The year’s results and next steps

I coordinated 48 student media projects in the 2024/25 academic year. Several major productions were delivered on the day, including sports-day coverage and the New Year’s Gala. These were deliveries by the station’s production teams.

Some news projects encountered missing footage and long turnaround, and some creative ideas were difficult to realise. These experiences pointed to further work on preparation, coordination and developing students who could plan and lead a production.

The problem and my task

As the equipment collection grew, inconsistent borrowing records made it difficult to locate items and establish who was responsible for returning them. My task was to introduce a clear, traceable process that student production teams could use consistently.

What I introduced

I proposed, designed and introduced a JianDaoYun equipment-management process covering more than 200 items. It linked equipment records and barcodes with borrowing, returns and responsibility tracking.

Getting the team to use it

I explained the reasons for the change in meetings and training, demonstrated the process in trial runs and worked with team leaders on adoption. I presented clearer records and responsibility tracking as practical reasons to use the system in everyday production.

Outcome and learning

The system has remained in use since December 2024, as confirmed in September 2026. It established a shared record of equipment movements and supported more standardised management.

Establishing responsibility still required follow-up. A shared system needs understandable procedures and consistent participation from the team to remain useful.